Business process automation services: one workflow, done end to end

If someone on your team copies data between apps every day, our business process automation service turns that routine into a workflow that runs on its own, from $1,500 fixed price in about 1 week. The package covers one workflow connecting up to 5 apps, with error alerts, logging, a runbook and a handoff video. You see a working preview within 5 business days of the deposit, or you get the deposit back. A senior engineer verifies every workflow before it touches your live data.

Agencies typically quote $5,000 to $20,000 for a workflow like this, and published market surveys put agency setups at $2,500 to $15,000, often with a monthly retainer. Freelancers charge $95 to $235 per hour, which is hard to budget when the scope is unclear. See our pricing for the full menu. This page is about fixed sequences of steps. If the work needs judgment across many tools, read about AI agent development.

What is included

• A process mapping call, so we automate the real process, including exceptions
• 1 workflow connecting up to 5 apps, built in n8n, Zapier, Make or custom code
• Error alerts and logging
• A runbook and a handoff video
• 2 revision rounds
• Deployment on your own accounts, so you own the workflow and the credentials

What is not included

• More than one workflow or more than 5 apps. A second workflow is a second package or a written change order.
• Fixing a broken process. Automation speeds up a process. It does not repair one, and we will tell you if a step needs to change first.
• Software subscription fees (n8n cloud, Zapier, Make) and API costs, paid by you directly.
• Building a missing system, such as a new CRM. For that, see internal tools.
• Monitoring after the warranty. The Care plan ($299/month) covers it.

How we compare

	Tantito	Typical agency	Freelancer marketplace
Price	From $1,500 fixed	$5,000 to $20,000, sometimes a $1,000 to $3,000 monthly retainer	$500 to $1,500 for simple jobs, plus $300 to $500 per month
Timeline	About 1 week	1 to 6 weeks	Days to weeks, depending on the freelancer
Code ownership	Workflow and credentials on your accounts	Sometimes hosted on the agency’s instance	Depends on the gig
Guarantee	Preview in 5 business days or deposit back, 30-day warranty	Rarely any	Platform dispute process only

How an automation project runs

1. Day 0: Deposit and the process mapping call. We walk through the process step by step: the trigger, each system, the odd cases and who needs to be told when something goes wrong.
2. Days 1 to 3: We build the workflow against test data. You get a preview where you can watch a sample run.
3. Days 4 to 5: Real connections, error handling and alerts. The preview you receive by business day 5 runs on real triggers in test mode.
4. Days 6 to 7: Revisions, go-live on your accounts, the runbook and the handoff video.

Example automations this package fits

• For example, a lead intake workflow: a form submission is enriched with company data, added to the CRM, assigned to a salesperson and announced in Slack.
• For example, an invoicing workflow: when a deal closes in the CRM, an invoice is created in accounting software, emailed to the client and logged in a spreadsheet.
• For example, an onboarding workflow: a new customer triggers a welcome email, a shared folder, a calendar invite and a task list for the account manager.
• For example, a reporting workflow: every Monday, data from three sources is combined into a summary and sent to the leadership channel.

These are illustrations of scope, not past client work.

Tools we typically use

If you are searching for an n8n automation agency, n8n is often our default because it handles branching and volume well, can be self-hosted and avoids per-task pricing. Zapier and Make suit light, simple workflows where your team already uses them. When a step is too custom for a visual tool, we write it in TypeScript. AI steps use the OpenAI or Anthropic APIs. We choose by your volume and who will maintain it, not by habit.

How “AI-built, human-verified” applies to automation

Agents draft the workflow and the glue code fast. The human step is about safe operation. A senior engineer reviews what the workflow can write or delete, checks that credentials use least-privilege access and are not exposed in logs, tests failure paths (an app down, a malformed record, a duplicate trigger) and confirms retries cannot send the same email or invoice twice. You see a test log before go-live.

The main objection: what if it fails silently and nobody notices?

Silent failure is the real risk of automation, which is why alerts and logging are part of the package, not an extra. Every run is logged. A failed step sends a message to the person or channel you choose, with the step name and the data involved. Duplicate protection prevents repeated actions on retries. The runbook explains how to read the logs, and the handoff video shows your team what to do when an app changes. After launch, the 30-day warranty covers any failure against the agreed behavior.

When this is not the right fit

Automation is not worth building for a task that happens twice a month, since the time saved will not repay the build. It is also risky for processes with legal or financial consequences and no human check, for instance sending contracts automatically. For those, we keep a human approval step in the flow. And if the work depends on reading unpredictable documents or conversations, consider an AI agent or a workflow with an AI step rather than rigid rules.

Next steps

Review how we work, run numbers in the software cost calculator, or request an automation quote. For context on what custom builds cost, see the custom software development cost guide.